Public Procurement and Contract Administration
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Public Procurement and Contract Administration

A Brief Introduction (2nd Edition)

About the Book

Who is this Book For?

The first volume of the Procurement ClassRoom Series, this book is aimed at anyone seeking a basic source of information on public procurement and contract administration. It is intended to be direct, easy to read, and practical.

In this book I assume:

  • You have little or no experience in public procurement and contract administration
  • You aspire to be a public procurement practitioner
  • You want to get a general understanding of public procurement and contract administration in the shortest period of time
  • You prefer a text that is to-the-point and useful

This book intentionally avoids going into more depth than is necessary for beginners.

What Does This Book Cover?

The purpose of this book is to give you a quick introduction to public procurement and contract administration. Some of the main areas covered are:

  • Public procurement cycle
  • Procurement planning
  • Procurement methods
  • Requesting and receiving offers
  • Evaluating offers
  • Contract negotiations and award
  • Contract administration (from commencement to close-out)

A glossary of terms used in the text is also included.

About the Author

Jorge A. Lynch T.
Jorge A. Lynch T.

An International Procurement and Supply Management Consultant with almost 30 years of experience, Jorge A. Lynch T. received a Master of Science in Logistics and Supply Chain Management from Cranfield University and is a Fellow of the Chartered Institute of Purchasing and Supply (FCIPS).

Jorge manages projects, advises government and donor officials, and provides training and capacity building in Public and Project Procurement. Jorge has worked primarily on donor-funded and development projects in Africa, Latin America, Southeast Asia, and the Pacific Islands.

The Founder of The Procurement ClassRoom, Jorge writes the Procurement ClassRoom Series for beginners and aspiring procurement practitioners.

You can connect with Jorge at:

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Table of Contents

  • Dedication
  • Preface
  • Introduction
  • Chapter 1: The Public Procurement Cycle
    • Introduction
    • The Goal of Public Procurement and Contract Administration
    • Actors, Stakeholders and Beneficiaries
    • Similarities and Differences
    • Procurement Legal Framework
    • Tender Boards
  • Chapter 2: Public Procurement Principles and Categories
    • Public Procurement Principles
    • Public Procurement Categories
  • Chapter 3: Public Procurement Planning
    • Need Assessment and Requirements Determination
    • Deciding on the Procurement Method
    • Procurement Planning and Scheduling
  • Chapter 4: Public Procurement Methods
    • Types of Procurement Methods
    • Competitive Procurement Methods
    • Non-Competitive Procurement Methods
  • Chapter 5: Requesting and Receiving Offers
    • Procurement Requisition Processing
    • Solicitation Documents: Preparation and Publication
    • Pre-Bid or Pre-Proposal Meetings and Site Visits
    • Receiving and Opening of Offers
    • Bid Security
  • Chapter 6: Evaluating Offers and Awarding the Contract
    • Evaluation Panel
    • Conflict of Interest
    • Evaluation Process
    • Drafting the Contract
    • Contract Negotiations and Award Recommendation
    • Bid Challenge Process
    • Contract Award
    • Debriefing
  • Chapter 7: Contract Administration
    • Introduction
    • Who is Responsible for Contract Administration?
    • Contract Administration Planning
    • Contract Commencement
    • Mobilization of Resources
    • Kickoff Meetings
  • Chapter 8: Contract Implementation Instruments
    • Performance Security
    • Letters of Credit
    • Forms of Guarantees
    • International Commercial Terms
    • Insurance
    • Payments
    • Record Keeping
  • Chapter 9: Contract Monitoring
    • Environmental, Health and Safety Considerations
    • Inspection and testing
    • Performance Monitoring and Evaluation
  • Chapter 10: Contract Amendment and Conclusion
    • Contract Amendment
    • Contract Suspension
    • Dispute Resolution
    • Contract Termination
    • Contract Completion
    • Contract Closeout
  • Glossary of Terms
  • About the Author

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