Community Event Planning
Community Event Planning
About the Book
If you’ve ever thought about hosting a code sprint, hackathon, (un)conference or workshop, this book is for you. In it, we explain what you need to know to plan and execute a successful event, including:
- assembling and organizing your planning team
- identifying and securing a venue for your event
- how to get money and pay for things
- volunteer recruitment and management
- determining your event format and creating your event’s schedule
- advertising your event
- tickets and registration
- insurance, liability and what to do when things go wrong
- deciding on must-haves and nice-to-haves (e.g., food, wifi, etc)
- dealing with venue logistics (space, sound, power, etc.)
- codes of conduct, after parties, considerations for serving alcohol
- how to keep the momentum once your first event is over
Chapter 1: Getting Started
- Quick start guide: the essentials
- Why do we have events?
- Types of events
- Sample timeline
- Assembling and organizing your team
Chapter 2: Shape Your Event
- Knowing Your Audience, Knowing Your Goals
- From Tone to Strategy to Results
- Developing Content
Chapter 3: Logistics
- What are Logistics?
- Important Information to Track
- Type of Event Dictates Venue
- Participant Needs
- Finding a Venue
- Network Infrastructure
Chapter 4: During Your Event
- Materials List & Transportation Plan
- Schedule Run-Down
- On-Site Volunteers
- Catering Assistant
- Registration Assistants
- Floaters / General Volunteers
- Other Volunteer Positions
- Why Ask for Pre-Registration?
- Ways to Register
- Different Types of Badges
Chapter 5: Momentum
- Communicating with attendees
- Keeping momentum
- Assessing your event, retrospectives
- Wishlist for next time
- Planning your retrospective
- Surviving participant feedback
Chapter 6: A Short Guide to Problem Solving
- Debugging Your Team and Planning Process
- Tips to keep your team and planning process running smoothly
- Code of Conduct - Stumptown Syndicate
- Sample Unconference Budget
- Volunteer Policy - Stumptown Syndicate
- Open Source Bridge Photography / Recording Policy
- Logistics Planning Worksheets
- Open Source Bridge Logistics Run-Down - Day 1
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